The 2019 WID National Conference is open to the press. For media questions, contact Evamarie Socha, Director of Public Relations and Communications, at firstname.lastname@example.org.
- Eligible media are those journalists who work for a full-fledged news organization.
- Credentials include press passes, business cards, letters of verification, a copy of or link to published work, a masthead with the media member’s name.
- Freelance media are asked to provide a letter or email from the outlet they are representing or, if working independently, a statement of editorial work.
- It’s recommended that media members pre-register for all WID meetings, conferences and events. Registration is also available on-site if pre-registration isn’t possible.
WID may refuse to issue media credentials to anyone who does not meet these requirements.
People who MAY NOT register as media include those in advertising, marketing, business development and business operations; publishers, analysts and public relations personnel.
ACCESS AND RULES OF ENGAGEMENT
- Check in at the media registration counter to pick up badges.
- Media badges must be worn always during the event.
- Media members should identify themselves as press when engaging with all attendees.
- Except where noted, scheduled sessions are on the record and open to media. However, organizers can elect to close a previously open portion of a program at their discretion and will communicate these changes appropriately to media and attendees. Usually, sessions are closed because they are classified and only for those with a security clearance.
- WID typically uses the Sli.do audience interaction tool during program sessions. This is how audience members, including press, will ask questions.
- Please visit the Sli.do website to use this tool or download the Sli.do app to your mobile device.
- Please identify yourself as media when asking a question using Sli.do
- WID will inform media if the Sli.do tool will not be in use and what the alternative will be.
PRESS WORK SETUP
- At larger conference, meetings and events, WID will have a pressroom for interviews and workstations. If there is no such setup, media may work wherever they can.
- If WID provides Wi-Fi at an event, network information will be provided upon arrival. It’s always wise to have Wi-Fi alternatives in case access becomes unreliable.
- For presentations or slides not available onsite, contact the WID communications director after the event has concluded and they will be provided, if approved for release.
- WID points of contact can assist with requests for interviews with the association’s officials or with an event’s speakers. They also will direct media to the appropriate public affairs official for interviews with military or government representatives.
PHOTOGRAPHY, VIDEOGRAPHY AND AUDIO GUIDELINES
- Photography and video recording are allowed at most WID meetings, conferences and events.
- Exhibiting organizations or companies must grant permission to any media that will photograph or record them in audio or video. Please take care to capture only the organization or company that gave permission. Neighboring companies or organizations exhibits cannot be included without their permission.
- VERY IMPORTANT – No organization or individual can use photos, video and audio to inadvertently or purposely show government or industry endorsement for anything other than the event in which they are participating.
- Audio recording is approved for media’s personal and individual use or for radio journalists.
- For personnel of the military forces of partner nations: Media must request permission to take a video or photo before capturing their images.
- To avoid a violation of the military personnel photo and video restrictions, it is best to ask before capturing anyone’s image.
VERY IMPORTANT – Due to the nature of special operations and military in highly sensitive operations, we respectfully ask that some military personnel not be captured on video or photos.
- For U.S. military personnel in the ranks of (O-4) major and (E-8) master sergeant and below: Video or photos should be taken from the side to avoid both eyes and bridge of the nose. Cutlines cannot use full names.
- For U.S. military personnel in the ranks of (O-5) lieutenant colonel and (E-9) sergeant major and above: No photo or video restrictions for these special operation’s personnel.
Remember press access is a privilege, and WID can revoke it at any time. Reasons may include but aren’t limited to:
- Photographing or videoing exhibits other than those for which permission has been granted
- Photographing or videoing conference sessions other than those for which permission has been granted
- Photographing or videoing an attendee over his or her objection
- Attending conference sessions or functions where media are prohibited
- Soliciting advertisements, exhibit space, sponsorships, etc. in the conference and exhibition-controlled areas.